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Department of Education and Academic Affairs records, 1973-2004 and undated (bulk 1987-2002)

Request access to the physical materials described in this inventory through the catalog record at library catalog record for this collection and click "Request an Item." Click here for general library access policy. See the Administrative Information section of this finding aid for access restrictions specific to the records described below. Please note, some of the records may be stored off site; advanced notice is required for access to these materials.
Guide to the J. Paul Getty Museum Department of Education and Academic Affairs Records, 1973-2004 and undated (bulk 1987-2002)
Series II. Education and outreach, 1980-2003 and undated (bulk 1984-2001) 18.65 linear feet (20 boxes, 3 flatfiles)
Series II.C. Exhibitions and informative displays, 1987-2003 (bulk 1995-2001) 9.85 linear feet (13 boxes, 3 flatfiles)
Records consist of exhibit scripts, plans, designs, notes, informational notebooks, visitor comment notebooks, receipts, forms, contracts, correspondence, memoranda, and reports relating to exhibitions and informative displays at the J. Paul Getty Museum at the Villa and the Getty Center, dating 1987-2000 (bulk 1995-1997).
The Getty Villa exhibitions include the Orientation Theater, The Art of Collecting: The Earl and Countess of Arundel, Carrie M. Weems Reacts to Hidden Witness, Butterflies of the World, and a proposed archaeological dig simulation. The records relating to each of these exhibits varies: some have only visitor responses, while others contain planning materials. Materials relating to the Getty Center are divided into records on various exhibitions, records regarding Art Information Rooms, and exhibition press kits.
Arrangement note
Records are divided into two categories: exhibits and displays at the J. Paul Getty Museum at the Villa, and exhibits and displays at the Getty Center. The files remain in the order in which they were received, with the materials from the 1995 exhibits added to the end of the Villa records. Getty Center materials are further divided into exhibition records dating to the early years of the Center, and records regarding the Art Information Rooms.
The records are organized into three subseries:

Series II.C.1. Getty Villa exhibitions, 1987-2002 (bulk 1995-2001);

Series II.C.2. Getty Center exhibitions, 1996-2003;

Series II.C.3. Accessibility, 2000-2001, undated.
Series II.C.1. Getty Villa exhibitions, 1987-2002 (bulk 1995-2001) 4.2 linear feet (6 boxes, 3 flatfiles)
Records consist of exhibit scripts, memoranda, correspondence, informational notebooks, visitor comment notebooks, reports, and architectural drawings relating to exhibitions at the Getty Villa, dating 1987-2002 (bulk 1995-2001).
The Orientation Theater, built in 1988, featured a slide show with accompanying audio to introduce visitors to the Museum and its collections. Materials relating to the Theater include copies of the script, contracts regarding its construction and maintenance, and architectural plans for the space.
The Art of Collecting: The Earl and Countess of Arundel, Carrie M. Weems Reacts to Hidden Witness, and Butterflies of the World were 1995 Museum exhibitions. Materials about the Arundel exhibition include the Facilitator Notebook, a publication and notebooks about the collection, and an assemblage of visitors' comments. Visitor responses were also collected for the Carrie M. Weems exhibition, and for Butterflies of the World there is a set of visitor sketchbooks in which visitors were invited to comment and/or draw.
A number of materials exist regarding the planning of a simulated archaeological dig at the Villa, a project that never came to fruition. Included are 20 architectural drawings ranging in size from 11" x 15" to 30" x 42," drawn up by Machado and Silvetti Associates, Inc., architect, and Langdon Wilson Architecture Planning, associate architect.
Arrangement note
The records are kept in the order in which they were received.
Box
2009.IA.03-16 Outgoing [art object] receipts for Interactive Gallery, 1995
2009.IA.03-16 Outgoing interactive exhibition approval form, undated
2009.IA.03-16 Standard conditions of loan of interactive exhibition, undated
2009.IA.03-16 Dirty Business: Princely Bronzes, 1995
2009.IA.03-16 Loan procedures, 1989
2009.IA.03-16 Bronze-casting video distribution, 1993
2009.IA.03-16 Didactic/Interactive Gallery, 1988-1989
2009.IA.03-16 Orientation Theater, 1988 (includes 2 slides)
This file contains 2 slides, whose connection with the rest of the materials is undetermined.
2009.IA.03-16 Orientation Theater, 1992
2009.IA.03-16 Orientation Theater, 1991
2009.IA.03-16 Orientation Theater, 1989
2009.IA.03-16 Orientation Theater, 1988
2009.IA.03-16 Orientation Theater, 1987
Box
2009.IA.03-17 The Art of Collecting: The Earl and Countess of Arundel Facilitator notebook, 1995
2009.IA.03-17 Jaffé, David. The Earl and Countess of Arundel, Renaissance Collectors: an exhibition at the J. Paul Getty Museum, Malibu, 2 May-1 October 1995. London: Apollo, 1995
2009.IA.03-17 "Rare Books in the Exhibition: Additional Pages and Information," 1995
2009.IA.03-17 "Reconstructing the Arundel Collection" binder, 1995 (2 folders)
2009.IA.03-17 "'The Art of Collecting' Visitor Comments," binder, 1995
Box
2009.IA.03-18 Carrie M. Weems Reacts to Hidden Witness, visitor responses binder A, 1995 (4 folders)
2009.IA.03-18 Carrie M. Weems Reacts to Hidden Witness, visitor responses binder F, 1995 (3 folders)
Box
2009.IA.03-19 Carrie M. Weems Reacts to Hidden Witness, visitor responses binder G, 1995
Box
2009.IA.03-27 Butterflies of the World, visitor sketchbooks 1995 (4 volumes)
Box
2006.IA.19-06 Interactive gallery, planning: bronze casting, 1989-1991 (2 folders)
2006.IA.19-06 Interactive gallery, decorative arts, 1992 (3 folders)
Proposed Villa archaeological dig simuation:
Box
2006.IA.19-08 Shelby Brown, Andrea King proposal, 2001
2006.IA.19-08 Salvaged items, 2001
2006.IA.19-08 Villa council presentation, November 14, 2001
2006.IA.19-08 Archaeological simulation area villa meetings, 1998-1999
2006.IA.19-08 Simulated dig, 1999-2000
2006.IA.19-08 Archaeological dig programmatic proposal, 2001
2006.IA.19-08 1999 dig consultant research, 1999
2006.IA.19-08 Ran Boynter's proposal, 1999
2006.IA.19-08 Dig research, other programs, 1999-2002 and undated (2 folders)
2006.IA.19-08 Simulated dig research, miscellaneous, 1999-2002
2006.IA.19-08 Villa council presentation (back-up slides), 2001 (22 slides)
2006.IA.19-08 (Cassette tapes) Villa dig meeting, December 12, 1999 (3 audio cassette tapes)
Flatfile
2006.IA.19-09 [Proposed Villa archaeological dig simulation: architectural plans], 1999-2001 (20 sheets; sizes range from 11" x 15" to 30" x 42")
General note
Architectural plans drawn up by Machado and Silvetti Associates, Inc., architect; and Langdon Wilson Architecture Planning, associate architect. Archaeological dig site plans, existing site plan. Some are blue line drawings, majority are prints. One has handwritten notes from unknown reviewer.
Flatfile
2006.IA.19-10 [Proposed Villa archaeological dig simulation: planning notes regarding educational goals], undated (6 sheets, 25" x 30" with self-stick adhesive on backs)
Flatfile
2006.IA.19-12 [Proposed Villa archaeological dig simulation] Phase II-North Campus 100% DD user package, October 17, 2000
Series II.C.2. Getty Center exhibitions, 1996-2003 5.35 linear feet (7 boxes)
The records consist mainly of memoranda, correspondence, reports, notes, scripts, planning materials, and corresponding handouts relating to some of the exhibitions displayed at the Getty Center, dating 1996-2003. Many of the exhibition records come from Education Department liaisons for various exhibitions, with suggestions for ways to bring them to the awareness of broader audiences, including teachers and students. In the Art Information Rooms (AIRs) the visitor could receive additional information about the collections in the galleries and access the Getty's online art database. The Family Room was created as a space to provide interactive learning experiences to families with children ages 4-11. Records covering these exhibits feature display drawings, mockups, drafts of the scripts for VIEW (Visitor Interactive Educational Workstation), and various planning materials, including a 17" x 11" spiral-bound set of architectural and design plans. Additional plans, reports, and analyses follow the progress of the AIRs until their dissolution in 2003. Exhibition press kits consist of pamphlets, handouts, and other materials distributed to the media to introduce exhibitions.
Arrangement note
The records are organized into three sections: Exhibition records, Art Information Rooms (AIRs), and Exhibition press kits.
Exhibition records:
Box
2011.IA.22-8 Exhibition notes, 2000
2011.IA.22-8 Drawings exhibitions, 2000
2011.IA.22-8 Painting on Light, 2000
2011.IA.22-8 Body Beautiful, 1999-2000
2011.IA.22-8 Recent drawings, 1999
2011.IA.22-8 Raphael shows, 2000
2011.IA.22-8 German and Swiss, 2000
2011.IA.22-8 Art Access scripts, 1999-2000
2011.IA.22-8 Audioguide scripts, 1999-2001
2011.IA.22-8 Auidioguide, 1997
2011.IA.22-8 Old files: blind/low vision contacts, 2000
2011.IA.22-8 Accessibility, 1997-1998
2011.IA.22-8 FY01 exhibition budget proposals, 1999
Box
2006.IA.19-03 Exhibitions, 1998-2000 (2 folders)
2006.IA.19-03 [Coordination of Education programs with Exhibitions], 1999
2006.IA.19-03 Exhibitions FY00, 1999
2006.IA.19-03 Exhibitions [suggestions for coordinating activities], 1999
2006.IA.19-03 FY01 exhibition proposals, 1998-2001 (3 folders)
2006.IA.19-03 FY01 exhibition programming, 1999
2006.IA.19-03 Overview of public events for adults FY01, 2000
2006.IA.19-03 FY02 photography proposals, 2000
2006.IA.19-03 [Photocopies of photographs in Voyages and Visions exhibition], 2000
2006.IA.19-03 [Exhibit label proofs from Voyages and Visions exhibition], 2000
2006.IA.19-03 Voyages and Visions gallery text, 2000
2006.IA.19-03 Voyages and Visions brochure proof, final, 2000
2006.IA.19-03 Voyages and Visions, 2000
2006.IA.19-03 Wilson teacher course, 2000
2006.IA.19-03 Wilson didactic, 2000
2006.IA.19-03 [Exhibit label final art for Railroad Vision photography exhibition], 2002
2006.IA.19-03 [ Railroad Vision promotional art and gallery text], 2002
2006.IA.19-03 Railroad exhibition, 2000-2002
2006.IA.19-03 Walker Evans didactics, 2001
2006.IA.19-03 Walker Evans exhibition, 1998-2001
Box
2006.IA.19-11 [Oversize exhibition didactics], 2000, 2002
Art Information Rooms (AIRs):
Box
2009.IA.03-20 Visitor Interactive Educational Workstation (VIEW) scripts, 1997 (2 folders)
2009.IA.03-20 Family Room (FR), circa 1996
2009.IA.03-20 Art Information Room binder, 1997 (3 folders)
Box
2009.IA.03-21 "Art Information Rooms and Family Room," 1997
Box
2011.IA.22-9 AIR dissolution, 2003
2011.IA.22-9 Reports FY02, 2002
2011.IA.22-9 P.F. [Peggy Fogelman] Docents, 2002
2011.IA.22-9 East AIR surveys, 1999
2011.IA.22-9 AIR review, 2001
2011.IA.22-9 AIR analysis FY02, 2002
2011.IA.22-9 Observation reports: results, 1999
2011.IA.22-9 AIR and FR total cost, 1997
2011.IA.22-9 AIR attendance report, 2000
2011.IA.22-9 Quarterly reports FY00, 2000
2011.IA.22-9 Diane Manuel report, 2001
2011.IA.22-9 03 quarterly reports, 2003
2011.IA.22-9 Docent handbook, 2003
2011.IA.22-9 Family room transitional materials, 2002
2011.IA.22-9 FY01 program review and analysis, 2001
2011.IA.22-9 Cunningham FY02, 2002
2011.IA.22-9 Cunningham 03, 2003
2011.IA.22-9 Quarterly reports FY01, 2001
2011.IA.22-9 Attendance FY01, 2001
2011.IA.22-9 "Art Information Rooms: Reconfiguration Report," 2001
2011.IA.22-9 "Art Information Rooms: Report on the Review Process," 2001
2011.IA.22-9 Looking Closer, 1999
2011.IA.22-9 Universal, 2001
2011.IA.22-9 Sculptor At Work, 2000
2011.IA.22-9 Gladzor, 2001
2011.IA.22-9 AIR Pigment: north room, 2000
2011.IA.22-9 Stained glass, 2001
2011.IA.22-9 Ironwood contract: tapestry, 2001
2011.IA.22-9 Weaving text and slides, 2000-2001
2011.IA.22-9 Hicks, 2002
2011.IA.22-9 Year end AIR FY02, 2002
2011.IA.22-9 Marquetry, 1999-2000
2011.IA.22-9 Manuscript display, 1996
2011.IA.22-9 Billing: Art Information Rooms, 1997
2011.IA.22-9 Gold ground painting, 2003
2011.IA.22-9 AIR: observations, 1999
Box
2006.IA.19-06 (Binder) Timeline [Art Information Rooms], 1997 (3 folders)
Exhibition press kits:
Box
2006.IA.19-06 Devices of Wonder press kit, 2001
2006.IA.19-06 Shaping the Great City press kit, 2001
2006.IA.19-06 Raphael and His Circle press kit, 2000
2006.IA.19-06 Painting on Light press kit, 2000
Series II.C.3. Accessibility, 2000-2001, undated 0.3 linear feet (1 box)
Records consist of handouts, memoranda, meeting notes, and training materials regarding efforts to make the Museum more accessible, primarily for visitors with visual impairments, from 2000-2001 and undated.
Arrangement note
Records were kept in the order in which they were received.
Box
2006.IA.19-06 Blind and low vision audio descriptions, tactile interpretations and projects, 2001
2006.IA.19-06 Blind/low vision tours, volunteers, undated
2006.IA.19-06 Staff "corp" for blind/low vision tours, undated
2006.IA.19-06 Accessibility issues, general, 2001
2006.IA.19-06 Universal Design of Exhibitions: Antiquities Galleries and the Villa, March 13, 2000
2006.IA.19-06 Tour for Visitors with Visual Impairments, 2000 (2 folders)


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