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| Series IV. Administrative records, 1982-1998
11.5 Linear Feet
(17 boxes)
|
| The records comprise history and program development files, chronological files, project and monthly reports, internal meeting
development files and notes, budget drafts, collaboration files with other Getty programs, marketing and communications records,
and general program and Trust administration files of the Scholarly Coordination, Issues and Policy, Special Projects, and
Network Initiative departments of the Getty Information Institute, and its predecessor, the Getty Art History Information
Program (AHIP), 1982-1998.
|
| The records have been loosely divided into a number of sets. History, planning, and narrative materials include strategic
planning, analyses, and reviews of the Scholarly Coordination and Issues and Policy departments as well as the Getty Art History
Information Program in general. Chronological correspondence contains the correspondence of Marilyn Schmitt, Clare Sheridan
(an early assistant of Marilyn Schmitt's), Susan Siegfried, and Deborah Wilde. Project and monthly reports contain project
and staff status reports. Internal meeting and retreat records include the development files and notes of the advisory committee,
program manager, and Trustee meetings and retreats. Budget materials contain drafts of budget reports. Getty program collaborations
include materials on collaborations of the Scholarly Coordination and Issues and Policy departments with other programs and
departments of the Getty. Technological infrastructure records comprise the Scholarly Coordination department's collaboration
records with other Getty departments and outside vendors to develop technological infrastructure for the Getty. Marketing,
communications, and publications records contain those departmental and program files relating to those issues. Finally, general
administrative materials include program- and Getty-wide files not covered by any of the other subdivisions.
|
| Arrangement |
| The records are intellectually arranged in the following order: history, planning, and narratives; chronological correspondence;
project and monthly reports; internal meetings and retreats; budget; Getty program collaborations; technological infrastructure;
marketing, communications, and publications; and Art History Information Program, Getty Information Institute, and Trust administration.
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History, planning, and narratives,
1984-1996
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The records contain development files, historical summaries, and goals for the AHIP/GII program, Scholarly Coordination Department
and its successors, and individual projects. They also contain narratives about the program, department, and projects.
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Arrangement |
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Records are arranged chronologically. |
| box |
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| 2008.IA.12-34 |
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Program planning and analysis, 1984 |
| 2008.IA.12-34 |
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Computerization chart, undated |
| 2008.IA.12-34 |
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Marilyn Schmitt tasks, November 22, 1988 |
| 2008.IA.12-34 |
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Bibliographic databases, April 10, 1989 |
| 2008.IA.12-34 |
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Trust program review by Marilyn Schmitt, 1991 |
| 2008.IA.12-34 |
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Scholarly Coordination FY 92 project planning, 1991 |
| 2008.IA.12-34 |
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AHIP [staff positions, project planning], 1990-1992 |
| box |
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| 2008.IA.12-51 |
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AHIP: New intro, 1993-1994 |
| 2008.IA.12-51 |
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Networked access project, 1994 |
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Mission/accomplishments of manager and department, 1994-1995 |
| box |
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| 2008.IA.12-34 |
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Resnicow correspondence, 1994-1995 |
| 2008.IA.12-34 |
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Mission statement, 1995 |
| 2008.IA.12-34 |
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Words words words (approved language), 1994-1995 |
| 2008.IA.12-34 |
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Mission statement, 1995 |
| 2008.IA.12-34 |
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Trustees narrative, April 1995 |
| 2008.IA.12-34 |
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Accomplishments copies, 1994-1995 |
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Survey of manager, department, and program, 1995-1996 |
| box |
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| 2008.IA.12-34 |
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Projects list: Stephen Toney, September-October 1996 |
| 2008.IA.12-34 |
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Department 0550 strategic plan, November 1996 |
| 2008.IA.12-34 |
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Key projects, events, and activities, FY 1996 |
| 2008.IA.12-34 |
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Accomplishments memo / performance evaluation, 1995-1996 |
| box |
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| 2008.IA.12-64 |
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[McDonnell]: Information architecture [internal reports], 1994-1996 |
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Chronological correspondence,
1983-1992
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The chronological files issue from the early years of the AHIP department, 1983-1986, and from the program manager and staff
of the Scholarly Coordination Department, 1987-1992.
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Arrangement |
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Records are listed alphabetically by surname according to the person who maintained the records. |
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Marilyn Schmitt chronological files, 1983-1992 |
| box |
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| 2008.IA.12-36 |
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AHIP overview, 1983-1987 [4 folders] |
| box |
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| 2008.IA.12-37 |
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Chronological files, December 1, 1989-December 31, 1990 [2 three-ring binders] |
| box |
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| 2008.IA.12-38 |
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Chronological files, FY 1992 (July 1, 1991-June 30, 1992) [3 three-ring binders] |
| box |
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| 2008.IA.12-36 |
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Clare Sheridan correspondence, 1983-1987, 1983-1987 |
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Susan Siegfried chronological files, 1987-1991 |
| box |
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| 2008.IA.19-16 |
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Marilyn Schmitt and Susan Siegfried: "Log of Matters Discussed," September 1987-January 1988 |
| 2008.IA.19-16 |
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Susan Siegfried chronological files, February 1990-June 1991 [9 folders] |
| box |
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| 2008.IA.12-50 |
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Susan Siegfried, Acting Program Manager [Scholarly Coordination], chronological files, March 1-September 30, 1991 [three-ring binder] |
| box |
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| 2008.IA.12-58 |
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Deborah Wilde chronological files, March 1990-April 1991 [8 folders] |
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Project and monthly reports,
1987-1998
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The records include project status reports from staff to the program manager, Marilyn Schmitt (the destination of Diane Zorich's
status reports is unidentified), and department status reports from Marilyn Schmitt to higher management.
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Arrangement |
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The status reports are arranged by person, month, and project. Project materials that may have been used in the generation
of status reports have been listed last.
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Status reports (by year/person), 1990, 1994-1998 |
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1990 |
| box |
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| 2008.IA.12-29 |
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Marilyn Schmitt, 1990 |
| 2008.IA.12-29 |
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Susan Siegfried, 1990 |
| 2008.IA.12-29 |
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Deborah Wilde, 1990 |
| 2008.IA.12-29 |
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Cindy Scott, 1990 |
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1994-1998 |
| box |
|
| 2008.IA.12-60 |
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Suzanne Deal Booth: status reports, 1994-1996 |
| 2008.IA.12-60 |
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Cynthia Scott monthly reports, January 1995-May 1998 |
| 2008.IA.12-60 |
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Robin Thornes - status reports, July 1994-June 1997 |
| box |
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| 2008.IA.12-65 |
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Diane Zorich, 1997-1998 [three-ring binder] |
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Arrangement |
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[These status reports contained no reference as to the recipient, so have been included with the records of the manager of
Network Initiatives at the time of the last status report.]
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Status reports (by month), 1988-1997 |
| box |
|
| 2008.IA.12-28 |
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January 1988-June 1989 [3 three-ring binders] |
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[Includes department status reports] |
| box |
|
| 2008.IA.12-30 |
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1990-1991, 1993-1995 [5 three-ring binders] |
| box |
|
| 2008.IA.12-31 |
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July 1995-March 1997 [7 folders] |
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[Includes department status reports] |
| box |
|
| 2008.IA.12-27 |
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Status reports (by project), 1988-1991 [1 folder, 3 three-ring binders] |
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Project materials (by person), 1987-1990 |
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Contains no status reports, but may have been used to create department status reports. |
| box |
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| 2008.IA.12-29 |
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Susan Siegfried, 1987-1990 |
| 2008.IA.12-29 |
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Deborah Wilde, 1990 |
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Internal meetings and retreats,
1985-1997
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The records comprise Advisory Committee, project head, program manager, Trustee, and other internal meeting notes involving
Marilyn Schmitt. Because the Scholarly Coordination and Issues and Policy departments were for a time responsible for setting
up these meetings, the files also represent Susan Siegfried's and Marilyn Schmitt's meeting development records.
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Arrangement |
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The meeting records are intellectually arranged in the following order: Advisory Committee, project heads, program managers,
Trustees, and miscellaneous. Advisory Committee, program managers, and Trustee meeting records are further divided by the
source of those records, mostly from Marilyn Schmitt or Susan Siegfried.
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Advisory Committee meetings, 1985-1989, 1995 |
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Schmitt, 1985-1989 |
| box |
|
| 2008.IA.12-32 |
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February 17-18, 1986 |
| 2008.IA.12-32 |
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September 24-27, 1986 |
| 2008.IA.12-32 |
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NYC, March 2-3, 1987 |
| 2008.IA.12-32 |
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Paris, July 1-2, 1987 |
| 2008.IA.12-32 |
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Rome, October 22-23, 1987 |
| 2008.IA.12-32 |
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June 30-July 1, 1988 |
| 2008.IA.12-32 |
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December 12-13, 1988 |
| 2008.IA.12-32 |
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London, May 30-31, 1989 |
| 2008.IA.12-32 |
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General, 1985-1989 |
| 2008.IA.12-32 |
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Planning, FY 1991 |
| 2008.IA.12-32 |
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Meeting materials, FY 1991 |
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Siegfried, 1995 |
| box |
|
| 2008.IA.12-51 |
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AHIP Advisory Committee, May 15-16, 1995 |
| box |
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| 2008.IA.12-32 |
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Project heads meetings, August 1994, December 1995 [2 folders] |
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Program managers meetings and retreats, 1986-1997 |
| box |
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| 2008.IA.12-33 |
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Schmitt: meetings, 1986-1988, 1991-1995 [9 folders] |
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[Some content overlap with program manager retreat records.] |
| 2008.IA.12-33 |
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Schmitt: retreats, April 1992-August 1996 [8 folders] |
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[The first folder is labeled "AHIP retreat" and the last "GII strategic plan, retreat." The rest are labeled "program managers
retreats."]
|
| box |
|
| 2008.IA.12-51 |
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Siegfried: retreats, May 1994-June 1995 [4 folders] |
| box |
|
| 2008.IA.12-64 |
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McDonnell: meeting, 1996-1997 [2 folders] |
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Trustee meetings, 1995-1996 |
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Siegfried, 1995 |
| box |
|
| 2008.IA.12-51 |
|
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AHIP presentation to Trustees, November 9, 1995 |
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Schmitt, 1996 |
| box |
|
| 2008.IA.12-33 |
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April 11-12, 1996 |
| 2008.IA.12-33 |
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AHIP Trustees narrative, research and scholarship, April 1996 |
| 2008.IA.12-33 |
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September 11-12, 1996 |
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Miscellaneous meetings, 1990-1994 |
| box |
|
| 2008.IA.12-33 |
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Senior program staff committee No. 1, 1995 |
| 2008.IA.12-33 |
|
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Meetings with Michael Ester [Schmitt], 1990 |
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Cultural Diversity meeting, 1992-1993 |
| box |
|
| 2008.IA.12-33 |
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Staff presentation, December 1, 1992 |
| 2008.IA.12-33 |
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Cultural Diversity [meeting], 1992-1993 |
| 2008.IA.12-33 |
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Audiences and Access: one in a series of symposia on issues related to cultural diversity, December 1, 1992 [three-ring binder] |
| box |
|
| 2008.IA.12-51 |
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Audiences: "Identifying Audiences and Constituencies" meeting, September 21, 1994 |
| box |
|
| 2008.IA.12-33 |
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Americans with Disabilities Act Committee, 1992 |
| 2008.IA.12-33 |
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EDUCOM, October 1992 |
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Budget,
1985-1995
|
|
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The records represent budget drafts and materials worked on by Marilyn Schmitt. |
| box |
|
| 2008.IA.12-34 |
|
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Budget, 1985-1986 |
| 2008.IA.12-34 |
|
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Budget proposal FY 1988: final, 1988 [three-ring binder] |
| 2008.IA.12-34 |
|
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Budget submission FY 1991 (April 17, 1990) |
| 2008.IA.12-34 |
|
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Budget materials FY 1996, 1994-1995 |
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Getty program collaborations,
1982-1996
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These Marilyn Schmitt records reflect collaborations of Scholarly Coordination and Issues and Policy departments with other
programs and departments across the Getty.
|
| box |
|
| 2008.IA.12-39 |
|
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Conservation Institute, 1983-1986 |
| 2008.IA.12-39 |
|
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Getty Center for the History of Art and the Humanities, 1990-1991 |
| 2008.IA.12-39 |
|
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Getty Grant Program, 1991 |
| 2008.IA.12-39 |
|
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Opening year collaborative projects, 1995-1996 |
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Vocabulary Control Group (VCG), 1984-1989 |
| box |
|
| 2008.IA.12-39 |
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Vocabulary Coordination Group, 1984-1989 |
| 2008.IA.12-39 |
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Vocabulary Coordination Group, ICONCLASS workshop, 1987-1989 |
| 2008.IA.12-39 |
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VCG ICONCLASS meeting, June 1989 |
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Technological infrastructure,
1982-1984, 1991-1994
|
|
|
These Marilyn Schmitt records primarily represent Scholarly Coordination department collaborations with other Getty departments
and outside vendors to develop technological infrastructure for the Getty.
|
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Arrangement |
|
|
Records are listed alphabetically. |
| box |
|
| 2008.IA.12-42 |
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Accessing the Resources of the Internet, UCLA extension course, July 22, 1994 [1 three-ring binder] |
| box |
|
| 2008.IA.12-39 |
|
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Bitnet/internet UCLA, 1991-1993 |
| 2008.IA.12-39 |
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Data Integration and Access (DIA), 1990 |
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Data Processing Services, 1986-1989 |
| box |
|
| 2008.IA.12-39 |
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Center Data Processing Advisory Group, 1986-1987 |
| box |
|
| 2008.IA.12-35 |
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Data Processing Services Department, Recommended Standards and Procedures August 9, 1988 [three-ring binder] |
| box |
|
| 2008.IA.12-55 |
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IR [Information Resources] DPS [Data Processing Services] documentation (Wilde), 1988-1989 [three-ring binder] |
| box |
|
| 2008.IA.12-39 |
|
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ISS [Information Standards and Services], 1990 |
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Online [computer system], 1982-1984 |
| box |
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| 2008.IA.12-39 |
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Information, 1982-1983 |
| 2008.IA.12-39 |
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Memorandums, 1983-1984 |
| box |
|
| 2008.IA.12-40 |
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Correspondences, 1982-1984 |
| 2008.IA.12-40 |
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Miscellaneous letters, 1983-1984 |
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Technical Development Department |
| box |
|
| 2008.IA.12-40 |
|
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Technical Development Department, 1991-1992 |
| 2008.IA.12-40 |
|
|
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Technical Development department monthly reports, FY 1991 and 1993, 1990-1993 [2 folders] |
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Marketing, communications, and publications,
1983, 1989-1996
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|
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These Marilyn Schmitt records represent marketing, communications, and publications planning and administration for AHIP products,
including those of Scholarly Coordination and Issues and Policy.
|
|
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Arrangement |
|
|
Records are listed alphabetically. |
|
|
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Mailings, 1983, 1992-1994 |
| box |
|
| 2008.IA.12-40 |
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MS: long documents/mailing, 1983 |
| 2008.IA.12-40 |
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Mailing list contracts/agreements, 1992 |
| 2008.IA.12-40 |
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Mailing list database, 1994 |
| 2008.IA.12-40 |
|
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AHIP publications/marketing, 1989 |
| 2008.IA.12-40 |
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AHIP communications program design (Val Marmillion) FY 1991 |
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Pacific Visions (Val Marmillion), 1990-1994 |
| box |
|
| 2008.IA.12-40 |
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Operating plan, 1994 |
| 2008.IA.12-40 |
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Private sector proposal, 1994 |
| 2008.IA.12-40 |
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General, 1991-1994 |
| 2008.IA.12-40 |
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Communications plan, 1990-1993 |
| 2008.IA.12-40 |
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Coordinated marketing plan development, FY 1993 |
| 2008.IA.12-40 |
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PVC: progress reports, FY 1994 |
| 2008.IA.12-40 |
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Press releases, July 1996 |
| 2008.IA.12-40 |
|
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Public Affairs: GII communications, 1996 |
| box |
|
| 2008.IA.12-35 |
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Product Procedures Notebook, 1992 [three-ring binder] |
| box |
|
| 2008.IA.12-40 |
|
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Publications Committee, Getty, 1982-1985 |
| 2008.IA.12-40 |
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Publications guidelines, [circa 1996-1998] |
| 2008.IA.12-40 |
|
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Quarterly GII communications planning meeting with T-PA, December 19, 1996 |
| 2008.IA.12-40 |
|
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PR photos of Marilyn Schmitt, [1988?] |
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General administrative files
|
|
|
These assorted records reflect administrative efforts of AHIP/GII and the Trust outside the context of the previously listed
administrative categories.
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|
|
Arrangement |
|
|
The records are intellectually arranged in the following order: president/program director, Getty reorganization, job descriptions,
and general AHIP/GII information. The person maintaining the records is noted where appropriate to differentiate between sources.
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|
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President/program director |
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Harold Williams speeches, 1994-1997 |
| box |
|
| 2008.IA.12-40 |
|
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Annual address, January 23, 1995 |
| 2008.IA.12-40 |
|
|
|
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Harold Williams: statement of principles, senate testimony, 1994-1995 |
| 2008.IA.12-40 |
|
|
|
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HW speech, "Law and Art Market," November 1996 |
| 2008.IA.12-40 |
|
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|
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HW State of the Getty address, 1996-1997 [2 folders] |
| 2008.IA.12-40 |
|
|
|
ME [Michael Ester?] on AHIP, 1989-1990 [three-ring binder] |
| box |
|
| 2008.IA.12-60 |
|
|
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Scott: EF [Eleanor Fink] status reports, January 1998 |
|
|
|
|
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Getty reorganization |
| box |
|
| 2008.IA.12-64 |
|
|
|
McDonnell: GII reorganization, 1997-1998 |
| box |
|
| 2008.IA.12-60 |
|
|
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Scott: JPGT / Getty Center [reorganization], 1998 |
| 2008.IA.12-60 |
|
|
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Scott: CDA training [regarding name change to GII], December 1996 |
|
|
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Job descriptions |
| box |
|
| 2008.IA.12-60 |
|
|
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Scott: Job descriptions [random sample of Getty-wide jobs that Scott applied for or was interested in], 1992-1998 |
| box |
|
| 2008.IA.12-40 |
|
|
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Schmitt: Scholarly Coordination [job descriptions, priorities, work orders, et al.] 1989-1990 [2 folders] |
|
|
|
|
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General AHIP/GII information |
| box |
|
| 2008.IA.12-60 |
|
|
|
Scott: Information Institute, general, 1997-1998 |
| box |
|
| 2008.IA.12-51 |
|
|
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Siegfried: AHIP general information, 1994 |
| box |
|
| 2008.IA.12-64 |
|
|
|
McDonnell: GII awards/GII involvement, 1997-1998 |
