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Museum Educational Site Licensing Project papers, 1983, 1992-1999, undated (bulk 1996-1998)

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Guide to the Howard Besser Museum Educational Site Licensing Project Papers, 1983, 1992-1999, and undated

Container List

Series I. Proposals and reports, 1995-1999 (bulk 1996-1997) 1.25 linear feet (3 boxes)
Papers consist of reports, proposals and correspondence, 1992-1999, of the Museum Educational Site Licensing Project that outline the methodology for, and provide summary information about, the Project and its results during its Andrew W. Mellon Foundation-funded phase. Included are the grant proposal, written and submitted by Howard Besser, Principal Investigator, to the Mellon Foundation requesting funds to study the economic aspects of the MESL Project; the museum and university technical reports, which describe the technical issues involved in the dissemination of MESL content and report on the experience; a draft of MESL Perspectives, published simultaneously with the final report, and providing "unofficial insights" into the Project; a draft of the final report submitted to the Mellon Foundation; and two versions of the final report, The Cost of Digital Image Distribution: The Social and Economic Implications of the Production, Distribution and Usage of Image Data, authored by Howard Besser and Robert Yamashita (Project Manager). The final report originally appeared in July 1998 and was reprinted in June 1999.
Some duplication appears within the records.
These records are arranged in general chronological order.
Box Folder
2002.IA.05-1 1 Mellon—proposals, correspondence, 1995-1996
2002.IA.05-1 2 Mellon grant, 1995-1996
2002.IA.05-1 3 Original grant proposal, 1996
2002.IA.05-1 4-5 Proposal drafts and supporting documents, 1996 [2 files]
2002.IA.05-1 6 Proposal, 1996
2002.IA.05-1 7 Proposal (annotated), circa 1996
2002.IA.05-1 8 MESL description, 1996
2002.IA.05-1 9 Report to advisory board, November 18, 1996
2002.IA.05-1 10-11 Project materials, 1. MESL information, 1996 [2 files]
2002.IA.05-1 12 "MESL Data Dictionary," 1996
2002.IA.05-1 13 Technical report development, 1996-1997
2002.IA.05-1 14-20 Museum technical reports, 1996-1997 [7 files]
Project materials, volume 1: Management:
Box Folder
2002.IA.05-1 21-23 1997 [1-3 of 4 files]
Box Folder
2002.IA.05-2 1 1997 [4 of 4 files]
2002.IA.05-2 2-10 Museum technical reports (project materials, volume 2): 1996-1997 [9 files]
2002.IA.05-2 11 Content selection in the MESL Project, 1997
2002.IA.05-2 12-19 University technical reports, 1997 [8 files]
American University technical report:
Box Folder
2002.IA.05-2 20-22 March 13, 1997 [1-3 of 4 files]
Box Folder
2002.IA.05-3 1 March 13, 1997 [4 of 4 files]
2002.IA.05-3 2 Technical report, University of Illinois, Urbana-Champaign, 1997
2002.IA.05-3 3 Museum report draft, undated
2002.IA.05-3 4 MESL terms and conditions, 1997
2002.IA.05-3 5-6 Interim draft report and letter, 1997 [2 files]
2002.IA.05-3 7 Final report draft introduction, 1997
2002.IA.05-3 8-9 MESL Perspectives, 1997 [2 files]
2002.IA.05-3 10 Proposed contents, final report, 1997
Final report:
Box Folder
2002.IA.05-3 11 Project background and history, 1997-1998
2002.IA.05-3 12 Terms and conditions–framing the issues, 1997-1998
2002.IA.05-3 13 Terms and conditions–issues, 1997-1998
2002.IA.05-3 14 Terms and conditions–summary of issues, 1997-1998
2002.IA.05-3 15 Content selection, 1997
2002.IA.05-3 16 Technical issues introduction, 1997
2002.IA.05-3 17 MESL data dictionary and data export process, 1997
2002.IA.05-3 18 Digital image production issues, 1997
2002.IA.05-3 19 The MESL distribution process, 1997
2002.IA.05-3 20 Use and impact, 1998
2002.IA.05-3 21 MESL impact: museum perspective, 1998
2002.IA.05-3 22 MESL impact: university perspective, 1998
2002.IA.05-3 23 Summary report, 1998
2002.IA.05-3 24 MESL casual user survey, July 11, 1997
2002.IA.05-3 25 Executive summary, July 15, 1997
2002.IA.05-3 26 Introduction [to Economics section], circa 1997
2002.IA.05-3 27 Annotated draft reports, 1998
2002.IA.05-3 28 Final report notes, 1998
2002.IA.05-3 29-31 Howard Besser and Robert Yamashita, The Cost of Digital Image Distribution, July 1998 [3 files]
2002.IA.05-3 32 Richard Ekman correspondence, 1998-1999
2002.IA.05-3 33-35 Howard Besser and Robert Yamashita, The Cost of Digital Image Distribution, June 1999 [3 files]
Box Folder
2002.IA.05-4 1-3 Howard Besser and Robert Yamashita, The Cost of Digital Image Distribution, June 1999 [3 files]
General note
[2nd printing.]
2002.IA.05-4 4 MESL art production guidelines, undated
2002.IA.05-4 5 Robert Yamashita, Chapter 1, Background, undated
2002.IA.05-4 6 Stephenson, Christie, Patricia McClung, eds. Delivering Digital Images: Cultural Heritage Resources for Education (The Museum Educational Site Licensing Project, Volume I) (Los Angeles: The Getty Information Institute, 1998).
2002.IA.05-4 7 Stephenson, Christie, Patricia McClung, eds. Images Online: Perspectives on the Museum Educational Site Licensing Project (The Museum Educational Site Licensing Project, Volume II) (Los Angeles: The Getty Information Institute, 1998).
Series II. Gathered data, 1994-1998 1.25 linear feet (3 boxes)
Papers consist of surveys, reports, brochures, pamphlets, agendas, and correspondence, 1994-1998, of the Museum Educational Site Licensing Project. The records describe the selection process for participating institutions and contain their applications (specifically, the University of Virginia, American University, University of Illinois at Urbana-Champaign, University of Maryland at College Park, University of Michigan, Columbia University, the Fowler Museum of Cultural History, George Eastman House, Harvard University Art Museums, the Museum of Fine Arts, Houston, Library of Congress, National Gallery of Art, and the National Museum of American Art). The records also provide information about the design and results of data gathering among participating institutions and several other universities and information about and from participant meetings held in Santa Monica, California and Washington, D.C.
For additional information on the Santa Monica participant's meetings, see also Series V. Administrative records.
These records are arranged generally by subject (calls for participation and applications, participation proposals, other information about educational institutions, slide library questionnaires and information, museum institutional profiles, participant meetings, technical data, and focus groups), and chronology.
Box Folder
2002.IA.05-4 8 Call for participation drafts, 1994
2002.IA.05-4 9 MUSE letters, call for participation, 1994
2002.IA.05-4 10-11 Educational institution applications, 1994 [2 files]
2002.IA.05-4 12 Museum applications, 1994
2002.IA.05-4 13 Miscellaneous MESL emails, 1995
2002.IA.05-4 14 MESL meeting agenda, background information, 1995
2002.IA.05-4 15 Patti McClung, conference call notes, 1995
2002.IA.05-4 16 Conference call notes, 1995-1996
2002.IA.05-4 17 Mellon documents, 1996
General note
[Notes and emails discussing the presentation of data and the preparation of the report to the Mellon Foundation.]
2002.IA.05-4 18 MESL Participants, 1996
2002.IA.05-4 19 About MESL, 1996
General note
[Includes calls for participation.]
University participation proposals:
Box Folder
2002.IA.05-4 20 American University, 1994
Box Folder
2002.IA.05-5 1 Columbia University, 1994
2002.IA.05-5 2 Cornell University, 1994
2002.IA.05-5 3 University of Michigan, 1994
2002.IA.05-5 4 University of Virginia, 1994
Other information about educational institutions:
Box Folder
2002.IA.05-5 5 University sites, 1995
2002.IA.05-5 6 Harvard, 1997
2002.IA.05-5 7 University of Maryland, 1994
2002.IA.05-5 8 University of Michigan distribution cost report, 1996
2002.IA.05-5 9 Correspondence re: University of Michigan role, 1997
2002.IA.05-5 10 University of Oregon information, 1997
Slide library questionnaires and information:
Box Folder
2002.IA.05-5 11 American University, 1997-1998
2002.IA.05-5 12-13 Columbia University, 1997-1998 [2 files]
2002.IA.05-5 14-17 University of California, Berkeley, Architecture Slide Library, 1997 [4 files]
2002.IA.05-5 18-19 University of California, Berkeley, Art History Slide Library, 1993-1997 [2 files]
2002.IA.05-5 20 University of Illinois, 1997-1998
Box Folder
2002.IA.05-6 1 University of Oregon, 1997
2002.IA.05-6 2 Museum institutional profiles, 1994
2002.IA.05-6 3 George Eastman House, 1997
2002.IA.05-6 4 Museum of Fine Arts, Houston, 1997
Participant meetings:
Box Folder
2002.IA.05-6 5-6 Participant meetings reports, 1995-1996 [2 files]
2002.IA.05-6 7 Participants meeting, American University, May 13-15, 1996
2002.IA.05-6 8 Agenda, Santa Monica meeting, December 1996
2002.IA.05-6 9-11 Discussion drafts, Santa Monica meeting, December 1996 [3 files]
2002.IA.05-6 12 Survey forms, 1996
General note
[Drafts of requests for information for technical reports.]
2002.IA.05-6 13 Museum "baseline," 1996
General note
[Notes re: requests for information for technical reports.]
2002.IA.05-6 14 Server "monitoring," 1997
General note
[Emails regarding collection of data from MESL servers.]
Focus groups:
Box Folder
2002.IA.05-6 15 CAA focus group, 1998
2002.IA.05-6 16 Focus group notes, 1998
2002.IA.05-6 17-18 Focus group notes and questionnaires, 1998 [2 files]
2002.IA.05-6 19 Focus group transcripts, 1998
2002.IA.05-6 20 Focus group report (draft), 1998
2002.IA.05-6 21 Focus group notes, undated
Series III. Evaluation materials, 1995-1998, undated 0.82 linear feet (2 boxes)
Papers consist of correspondence, letters, notes, reports, surveys, and questionnaires, 1995-1998 and undated, created by participants, including Howard Besser and Jennifer Trant, in the Museum Educational Site Licensing Project, that describe the development of the evaluation process, the evaluation itself, and its results during the Andrew W. Mellon Foundation-funded phase of the Project. These records include evaluations of use, but are specifically focused on the economic implications of the Project. During this phase of the project, Beth Sandore, Coordinator, Digital Imaging Initiative and Associate Professor, University of Illinois, was hired as a consultant.
These records are arranged chronologically.
Box Folder
2002.IA.05-7 1 Letter re: project evaluation proposal, 1995
2002.IA.05-7 2-3 Evaluation surveys, 1995 [2 files]
2002.IA.05-7 4-5 Evaluation, 1995-1996 [2 files]
2002.IA.05-7 6 MESL evaluation, 1995-1996
2002.IA.05-7 7 Emails and information re: evaluation, 1996
2002.IA.05-7 8 Workplans, 1996
2002.IA.05-7 9-10 Evaluation committee, 1996 [2 files]
2002.IA.05-7 11 Beth Sandore's questionnaires, 1996
2002.IA.05-7 12 Measurement responses, 1996
2002.IA.05-7 13 Emails, notes re: evaluation, 1996
2002.IA.05-7 14 Workshop on user needs and assessment and evaluation, DL '96, 1996
2002.IA.05-7 15-16 Miscellaneous evaluation reports, 1996 [2 files]
2002.IA.05-7 17 Online surveys, 1996
2002.IA.05-7 18-19 Instructor/Student/Researcher evaluation and questionnaires, 1996-1997 [2 files]
2002.IA.05-7 20-22 Art image database instructor and student evaluation report, 1997 [3 files]
2002.IA.05-7 23 Schedule for MESL evaluation visit, University of Illinois, Urbana Champaign, February 10-11, 1997
Box Folder
2002.IA.05-8 1 Evaluation conference call, 4/29, 1997
2002.IA.05-8 2-6 Post-questionnaires, 1997 [5 files]
2002.IA.05-8 7 Site visits, notes, 1997
2002.IA.05-8 8-9 Agenda, reports, notes, Charlottesville meeting, May 1997 [2 files]
2002.IA.05-8 10 Charlottesville presentation, May 1997
2002.IA.05-8 11 Pre/post questionnaires, technical reports, 1997
2002.IA.05-8 12 Evaluation conference call emails, 1997
2002.IA.05-8 13 Evaluation questionnaires, 1997
2002.IA.05-8 14 Instructor and student evaluation report, 1997
2002.IA.05-8 15 Options analysis, 1997
2002.IA.05-8 16-17 "The Use of an Art Image Database in the Classroom: Instructor and Student Evaluation Report," 1997 [2 files]
2002.IA.05-8 18 Human subjects, 1998
2002.IA.05-8 19 Miscellaneous slide library notes, 1998, undated
Series IV. Publications and presentations, 1995-1999 0.4 linear feet (2 boxes)
Papers consist of publication drafts, publication galleys, photocopies of articles and book chapters, and typescripts of presentations, 1995-1999, produced by participants in the Museum Educational Site Licensing Project. The general subjects of all the documents are issues, challenges, and results of the Project. Many of the articles were printed from the Getty Art History Information Program's website. The majority of the presentations were authored and delivered by Howard Besser, Principal Investigator.
These records are arranged chronologically.
Box Folder
2002.IA.05-8 20-21 MESL produced articles, 1995-1996 [2 files]
2002.IA.05-8 22 "Technical Issues in the Distribution of Museum Images and Textual Data to Universities," 1996
Box Folder
2002.IA.05-9 1 MESL papers, 1996-1997
2002.IA.05-9 2 Chapters from The Wired Museum, 1997
2002.IA.05-9 3 Final copies of MESL final report articles, 1997
2002.IA.05-9 4 Time and Bits panel, 1997-1998
2002.IA.05-9 5 Digital libraries/metadata, 1998
2002.IA.05-9 6 CIL 98 metadata workshop, 1998
2002.IA.05-9 7 CIL 98 digital library talk, 1998
2002.IA.05-9 8 "UCB Mellon Grant Studying MESL: What Have We Learned about Image Databases and Universities?" circa 1998
2002.IA.05-9 9 Visual Resources proof, 1999
2002.IA.05-9 10-11 Annotated copies of Visual Resources articles, 1999 [2 files]
2002.IA.05-9 12-14 Working copies, Visual Resources, vol. 14 no. 4, 1999 [3 files]
Series V. Administrative records, 1995-1999, undated 0.54 linear feet (3 boxes)
Papers consist of minutes, agendas, reports, invoices, contracts, press releases, forms, printed matter and photographs, 1995-1999 and undated, created or used by participants in the Museum Educational Site Licensing Project. The meeting minutes and agenda include information on the Project's Advisory Board—its members, meetings, and reports presented by Howard Besser. These records also include the official minutes of an MESL participant's meeting, and documents presented for discussion at a participant's meeting held in Santa Monica, California that deal with economic issues. Much of the budget and expense information records pertain to the preparation of budget reports for the Andrew W. Mellon Foundation. The personnel records are primarily concerned with the hiring and employment of Beth Sandore, Coordinator, Digital Imaging Initiative and Associate Professor, University of Illinois, as a consultant to assist with the evaluation process.
For additional information on the Santa Monica participant's meetings, see also Series II. Gathered data.
These records are arranged by subject.
Meeting minutes and agenda:
Box Folder
2002.IA.05-9 15 Advisory Board invitations, 1996
2002.IA.05-9 16 Advisory committee, 1996
2002.IA.05-9 17 Presentation to Advisory Board, 1996
2002.IA.05-9 18 Revised report to Advisory Board, 1996
2002.IA.05-9 19 Information for Mellon meeting, 1996
2002.IA.05-9 20 Report to Advisory Board, November 18, 1996
2002.IA.05-9 21 Advisory Board, 1997
2002.IA.05-9 22 Advisory Board materials, 1998
2002.IA.05-9 23 Advisory Board materials, 1998
Box Folder
2002.IA.05-10 1- Official minutes, MESL meeting, December 1996 [2 files]
2002.IA.05-10 3 IP licensing and museum/university perceived needs, 1996
Budget and expense information:
Box Folder
2002.IA.05-10 4 Letter to [Richard] Ekman, 1995, 1998, undated
General note
[Background budget materials.]
2002.IA.05-10 5 Prepping for [Richard] Ekman, 1997
2002.IA.05-10 6 Distribution costs report, 1996
2002.IA.05-10 7 Dollar awards to MESL universities, 1996
2002.IA.05-10 8 Budget and expenses, 1996-1997
2002.IA.05-10 9 Mellon expenses, 1996-1998
2002.IA.05-10 10 Budget and cost information, 1997-1998
2002.IA.05-10 11 Budget, 1998
2002.IA.05-10 12 Crowne Plaza hotel information, 1998
2002.IA.05-10 13 Letters and invoices re: distribution of final report, 1998
2002.IA.05-10 14 Publishing information, 1999
Box Folder
2002.IA.05-10 15 Associate Specialist hiring, 1996
2002.IA.05-10 16 Hiring, 1996
2002.IA.05-10 17 Consultant information, 1996
2002.IA.05-10 18 Sandore contracts, 1996
2002.IA.05-10 19 Sandore administrative, 1997
2002.IA.05-10 20 Beth Sandore, consultant, 1997
2002.IA.05-10 21 Personnel, undated
Box Folder
2002.IA.05-10 22 Short description of project, undated
2002.IA.05-10 23 Press release, 1996
2002.IA.05-10 24 Press releases, and Chronicle of Higher Education article, 1995, 1999
2002.IA.05-10 25-27 Human subjects, policies, emails, 1995-1996 [3 files]
2002.IA.05-10 28 Berkeley IRB, 1996
2002.IA.05-10 29 Miscellaneous to file, 1996
2002.IA.05-10 30 Miscellaneous emails, 1997-1998 [1 of 2]
Box Folder
2002.IA.05-11 1 Miscellaneous emails, 1997-1998 [2 of 2]
2002.IA.05-11 2 Miscellaneous administrative records and notes, 1997
2002.IA.05-11 3 Miscellaneous information, Santa Monica meeting, December 1996
2002.IA.05-11 4 NEH grant application guidelines, undated
2002.IA.05-11 5 Art production, 1998
2002.IA.05-11 6 Book recall and return receipts, 1998
2002.IA.05-11 7 Scanning, 1997
2002.IA.05-11 8 [48 unidentified color photographs], undated
Series VI. Research and background materials, 1983, 1992, 1994-1998, undated (bulk 1996-1998) 0.51 linear feet (2 boxes)
Papers consist of printed matter and correspondence, 1983, 1992, 1994-1998 and undated, collected by Howard Besser, Principal Investigator of the Museum Educational Site Licensing Project. The materials are primarily copies of articles and book chapters, used for background research for the development of the Project.
These records are arranged chronologically.
Box Folder
2002.IA.05-11 9 ARLIS/NA standards for art libraries and fine arts slide collections, 1983
2002.IA.05-11 10 Cummings, Anthony, Marcia L. Witte, William G. Bowen, Laura O. Lazarus, Richard H. Ekman, University Libraries and Scholarly Communication (Andrew W. Mellon Foundation, November 1992)
2002.IA.05-11 11-12 Research materials, 1994, 1996-1997 [2 files]
2002.IA.05-11 13 Digital watermarking, 1995
2002.IA.05-11 14 Virage, 1995
2002.IA.05-11 15 "Cost Centers and Measures in the Networked Information Value Chain," October 31, 1995
2002.IA.05-11 16 "The Advances of Technology," 1995
2002.IA.05-11 17 Syllabi, 1995-1997
2002.IA.05-11 18 Allerton Institute, research forum on digital libraries, 1996
2002.IA.05-11 19 "Steps Toward an Ecology of Infrastructure," 1996
2002.IA.05-11 20 African Art and the Virtual Museum (University of Virginia syllabus), 1996
2002.IA.05-11 21 "Yale University Library's Project Open Book", 1996
2002.IA.05-11 22 Participant list, "Libraries, People and Change: A Research Forum on Digital Libraries," 1996
2002.IA.05-11 23 Miscellaneous articles and newsletters, 1997
2002.IA.05-11 24 AMICO information, 1997
2002.IA.05-11 25-27 AMICO launch meeting, 1997 [3 files]
Box Folder
2002.IA.05-12 1-2 Miscellaneous notes and research materials, 1997-1998 [2 files]
2002.IA.05-12 3-4 Columbia slide library, 1996, 1998 [2 files]
2002.IA.05-12 5 Log files, 1997
2002.IA.05-12 6 Museum Digital Licensing Collective, talk and information, 1998
2002.IA.05-12 7 "The Making of American II Testbed Project White Paper," 1998
2002.IA.05-12 8 Copyright and fair use town meeting program, 1998
2002.IA.05-12 9 Slide libraries–examples from the web, undated
2002.IA.05-12 10 Digital show and tell agenda, undated
2002.IA.05-12 11 Saska brochures, undated
2002.IA.05-12 12 "Library Services in Theory and Context. Chapter 11: Allocation I: Resources, Priorities and Political Processes," undated
2002.IA.05-12 13 Graduate research questionnaire, undated

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