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Heim Gallery records, 1965-1991

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Descriptive Summary
Biographical / Historical Note
Scope and Content of Collection
Restrictions
Indexing Terms
Related Material
Administrative Information
Container List
Series I. Correspondence, 1965-1991, undated
Series I.A. Museums, ca. 1965-1991
Series I.B. Clients and suppliers, 1965-1990
Series I.C. Experts, 1965-1990
Series I.D. Letters sent, 1974-1989
Series I.E. Bulletins to Paris, I-XXXIX, 1966-1987?
Series I.F. Diaries, 1966-1989
Series II. Index cards, ca. 1965-1991
Series III. Photographs, ca. 1965-1991, undated
Series III.A. Paintings sold, ca. 1965-1991
Series III.B. Paintings from the Paris gallery, ca. 1965-1991
Series III.C. Pre-restoration paintings, ca. 1965-1991
Series III.D. Sold Polish paintings, ca. 1965-1991
Series III.E. Paintings and Drawings, documentary, ca. 1965-1991
Series III.F. Drawings and engravings sold, ca. 1965-1991
Series III.G. Sculpture sold, ca. 1965-1991
Series III.H. Sculpture, documentary, ca. 1965-1991
Series III.I. Sculpture, Pre-Restoration, ca. 1965-1991
Series III.J. Sculpture, French Bronzes, ca. 1965-1991
Series III.K. Marble Sculpture, ca. 1965-1991
Series III.L. Sculpture, French portrait busts, ca. 1965-1991
Series III.M. Furniture and other Decorative arts, ca. 1965-1991
Series IV. Research files, 1966-1991 undated
Series V. Financial, 1965-1991, undated
Series V.A. Stockbooks, cash books, commission books and ledgers, 1966-1991
Series V.B. Invoices, bills paid, shipping receipts, balance sheets, 1965-1988
Series VI. Gallery publicity, undated
Series VII. Andrew S. Ciechanowiecki personal files, 1966-1990, undated
Finding aid for the Heim Gallery records, 1965-1991
Series V. Financial, 1965-1991, undated 11.6 linear feet
Series comprises financial records for the gallery under its various names (Heim, Old Masters, and Swiftdone). There are two subseries: A. Stockbooks, cash books, commission books and ledgers, and B. Invoices, bills paid, shipping receipts, balance sheets. Invoices include those sent for the sale of art works and those issued for services rendered, such as evaluating works for owners. Notable clients with significant numbers of invoices include Arthur Sackler, Ian Ross, the J. Paul Getty Museum (filed under Malibu), and the Huntington Library and Art Gallery (filed under San Marino). In addition to paid bills, shipping receipts, and balance sheets, the series includes papers covering VAT and one wage book. Financial records do not appear to be complete. Box 199 includes an undated letter on Old Masters (Painting and Sculpture Ltd.) letterhead which provides notes on the financial records and a brief history of the gallery.
Series V.A. Stockbooks, cash books, commission books and ledgers, 1966-1991 8.0 box(es)
Arranged chronologically.
Box
199 Stockbook 1970-1974 1 vol
Includes an undated letter on Old Masters (Painting and Sculpture Ltd.) letterhead which provides notes on the financial records and a brief history of the gallery.
Box
200 Stockbooks 1974-1977, 1978-1983 2 vols
Box
201 Stockbook 1975-1976 1 vol
201 Stockbook 1977-1978 1 vol
201 Stockbook 1984-1985 1 vol
Box
202 Stockbooks and Commission books, 1966-1991
202 1 Stockbook 1966-1967, 1969-1970 1 vol
202 2 Stockbook - Heim/Swiftdone 1979-1980, 1983-1984, 1986-1987 1 vol
202 3 Stockbook - Old Masters 1986-1987, 1990-1991 1 vol
202 4 Commission book - Heim 1966-1970 1 vol
202 5 Commission book - Old Masters 1985-1991 1 vol
202 6 Commission book - Heim 1970-1985 1 vol
202 7 Commission book - Swiftdone 1985-1987 1 vol
Box
203 Nominal ledgers, 1966-1985 2 vols.
203 Nominal ledger, 1966-1970
203 Nominal ledger, 1970-1985
Box
204 Cash books, 1965-1975 2 vols.
204 Cash book, 1965-1971 1 vol
204 Cash book 1971-1975 1 vol
Box
205 Cash books, Nov 1975 - Oct 1983 3 vols.
205 Cash book Nov 1975 - Feb 1978(?) 1 vol
205 Cash book Feb 1978 - Feb 1980 1 vol
205 Cash book Feb 1980 - Oct 1983 1 vol
Box
206 Cash books, Oct 1983 - Feb 1989
206 Cash book Oct 1983 - Sep 1985 1 vol
206 Cash book Oct 1985 - Feb 1989 1 vol
Series V.B. Invoices, bills paid, shipping receipts, balance sheets, 1965-1988 7.0 linear feet
Invoices files (also called sales files) are arranged alphabetically (museums are listed by city in which they are located; individuals, dealers, and galleries by name) and chronologically. Invoices are typically from Heim to buyers, and are often annotated with name and description of art work, buyer name and address, price, sometimes provenance information and other sales details, plus date of sale, shipment and date of payment. A few of the invoices are for services the gallery provided, such as assessing art work for clients. Other records include paid bills, import entry forms, records of VAT sales, shipping files, balance sheets, and a wage book. Paid bills are arranged chronologically by year and month of date the bill was paid.
Box
207 Invoices, 1966-1975
207 1 Invoices: A, 1967-1970
207 2 Invoices: B, 1966-1971
207 3 Invoices: C, 1966-1970
207 4 Invoices: D, 1966-1971
207 5 Invoices: E, F, 1966-1971
207 6 Invoices: G, 1966-1971
207 7 Invoices: H, 1967-1971
Includes Galerie Heim, Paris.
207 8 Invoices: I, J, 1967-1971
207 9 Invoices: K, 1968-1970
207 10 Invoices: L, 1966-1971
207 11 Invoices: M, 1966-190
207 12 Invoices: N, 1966-1971
207 13 Invoices: O, 1966-1969
207 14 Invoices: P, 1968-1971
207 15 Invoices: Q, R, 1967-1970
Includes Ian Ross.
207 16 Invoices: S, 1966-1971
207 17 Invoices: T, 1967-1971
207 18 Invoices: U, V, 1967-1969
207 19 Invoices: W, 1966-1971
207 20 Lists of invoice numbers, clients and dates, 1973-1988
28 page list, serves as index to invoices for these years.
207 21 Invoices: A, 1971-1978
207 22 Invoices: B, 1971-1975
207 23 Invoices: C, 1971-1975
207 24 Invoices: D, 1971-1975
207 25 Invoices: E, F, 1971-1975
207 26 Invoices: G, H 1971-1975
207 27 Invoices: I, K, L, 1971-1975
Box
208 Invoices, 1971-1980
208 1 Invoices: M, 1971-1975
Includes J.P. Getty Museum, Malibu.
208 2 Invoices: N, O, 1971-1975
208 3 Invoices: P, 1971-1975
208 4 Invoices: R, 1971-1975
Includes Ian Ross.
208 5 Invoices: S, 1971-1975
208 6 Invoices: T, 1971-1975
208 7 Invoices: U, V, W, 1972-1975
208 8 Invoices: Y, Z, 1974
208 9 Invoices: A, 1976-1980
208 10 Invoices: B, 1976-1981
208 11 Invoices: C, 1976-1981
208 12 Invoices: D, 1976-1981
208 13 Invoices: E, F, 1976-1981
208 14 Invoices: G, H, 1976-1981
208 15 Invoices: J, 1976-1979
208 16 Invoices: K, L, 1976-1981
208 17 Invoices: M, 1976-1981
Includes J. P. Getty Museum in Malibu.
208 18 Invoices: N, 1976-1981
208 19 Invoices: O, 1978
208 20 Invoices: P, 1976-1981
208 21 Invoices: R, 1976-1981
Includes Ian Ross.
208 22 Invoices: S, 1976-1981
Includes Arthur Sacker.
208 23 Invoices: T, 1976-1981
208 24 Invoices: V, W, Z, 1976-1981
Box
209 Invoices, 1982-1986
209 1 Invoices: A, 1982-1985
209 2 Invoices: B, 1982-1986
209 3 Invoices: C, 1982-1986
209 4 Invoices: D, 1983-1985
209 5 Invoices: E, 1982-1986
209 6 Invoices: F, 1983-1986
209 7 Invoices: G, 1982-1986
209 8 Invoices: H, J, 1982-1986
209 9 Invoices: K, 1983-1985
209 10 Invoices: L, 1982-1986
209 11 Invoices: M, 1982-1986
209 12 Invoices: N, O, 1982-1986
209 13 Invoices: P, 1982-1986
209 14 Invoices: R, 1982-1985
209 15 Invoices: S, 1982-1986
209 16 Invoices: T, 1982-1985
209 17 Invoices: U, V, 1983-1985
209 18 Invoices: W, X, 1982-1986
209 19 Old Masters, Swiftdene, and some Heim, invoices to various, A - Z, 1986-1990 ca. 150 items
Included is a typed list of museum directors in the U.S.
Box
210 Paid Bills, 1976-1978
210 1 Paid bills, Dec 1976
210 2 Paid bills, Jan 1977
210 3 Paid bills, Mar 1977
210 4 Paid bills, Apr 1977
210 5 Paid bills, Jun 1977
210 6 Paid bills, Jul 1977
210 7 Paid bills, Aug 1977
210 8 Paid bills, Sep 1977
210 9 Paid bills, Oct 1977
210 10 Paid bills, Nov 1977
210 11 Paid bills, Dec 1977
210 12 Paid bills, Jan 1978
210 13 Paid bills, Feb 1978
210 14 Paid bills Mar 1978
210 15 Paid bills, Apr 1978
Box
211 Paid bills 1978
211 1 Paid bills, May 1978
211 2 Paid bills, Jun 1978
211 3 Paid bills, Jul 1978
211 4 Paid bills, Aug 1978
211 5 Paid bills, Sep 1978
211 6 Paid bills, Oct 1978
211 7 Paid bills, Nov 1978
211 8 Paid bills, Dec 1978
211 9 Paid bills 1978, undated
Box
212 Paid bills 1979
212 1 Paid bills, Jan 1979
212 2 Paid bills, Feb 1979
212 3 Paid bills, Mar 1979
212 4 Paid bills, Apr 1979
212 5 Paid bills, May 1979
212 6 Paid bills, Jun 1979
212 7 Paid bills, Jul 1979
212 8 Paid bills, Oct 1979
212 9 Paid bills 1979, undated
Box
213 Paid bills, 1979, 1980
213 1 Paid bills, Jan 1979
213 2 Paid bills, May 1979
213 3 Paid bills, Jun 1979
213 4 Paid bills, Jul 1979
213 5 Paid bills, Aug 1979
213 6 Paid bills, Sep 1979
213 7 Paid bills, Oct 1979
213 8 Paid bills, Nov 1979
213 9 Paid bills, Dec 1979
213 10 Paid bills, Jan, Feb, Mar 1980
213 11 Paid bills, Apr 1980
213 12 Paid bills, Jun 1980
213 13 Paid bills, Jul 1980
213 14 Paid bills, Aug 1980
213 15 Paid bills, Sep 1980
213 16 Paid bills, Oct 1980
Box
214 Paid bills, 1980
214 1 Paid bills, Jan 1980
214 2 Paid bills, Feb 1980
214 3 Paid bills, Mar 1980
214 4 Paid bills, Apr 1980
214 5 Paid bills, May 1980
214 6 Paid bills, Jun 1980
214 7 Paid bills, Sep 1980
214 8 Paid bills, Oct 1980
214 9 Paid bills, Nov 1980
214 10 Paid bills, Dec 1980
Box
216 Paid bills, 1981
216 1 Paid bills, Jan 1981
216 2 Paid bills, Feb 1981
216 3 Paid bills, Mar 1981
216 4 Paid bills, Apr 1981
216 5 Paid bills, May 1981
216 6 Paid bills, Jun 1981
216 7 Paid bills, Jul 1981
216 8 Paid bills, Aug 1981
Box
217 Paid bills, 1981, 1982
217 1 Paid bills, Sep 1981
217 2 Paid bills, Oct 1981
217 3 Paid bills, Nov 1981
217 4 Paid bills, Dec 1981
217 5 Paid bills 1981, undated
217 6 Paid bills, Jan 1982
217 7 Paid bills, Feb 1982
217 8 Paid bills, Mar 1982
217 9 Paid bills, Apr 1982
217 10 Paid bills, May 1982
Box
218 Paid bills, 1982
218 1 Paid bills, Jun 1982
218 2 Paid bills, Jul 1982
218 3 Paid bills, Aug 1982
218 4 Paid bills, Sep 1982
218 5 Paid bills, Oct 1982
218 6 Paid bills, Nov 1982
218 7 Paid bills, Dec 1982
218 8 Paid bills 1982, undated
Box
219 Paid bills, 1983
219 1 Paid bills, Jan 1983
219 2 Paid bills, Feb 1983
219 3 Paid bills, Mar 1983
219 4 Paid bills, Apr 1983
219 5 Paid bills, May 1983
219 6 Paid bills, Jun 1983
219 7 Paid bills, Jul 1983
219 8 Paid bills, Aug 1983
219 9 Paid bills, Sep 1983
219 10 Paid bills, Oct 1983
219 11 Paid bills, Nov 1983
219 12 Paid bills, Dec 1983
219 13 Paid bills 1983, undated
Box
220 Paid bills, 1984
220 1 Paid bills, Jan 1984
220 2 Paid bills, Feb 1984
220 3 Paid bills, Mar 1984
220 4 Paid bills, Apr 1984
220 5 Paid bills, May 1984
220 6 Paid bills, Jun 1984
220 7 Paid bills, Jul 1984
220 8 Paid bills, Aug 1984
220 9 Paid bills, Sep 1984
220 10 Paid bills, Oct 1984
220 11 Paid bills, Dec 1984
220 12 Paid bills 1984, undated
Box
221 Import Entry Forms, 1968-1980
Box
222 Import Entry Forms, 1980-1988
Box
223 Proforma approvals and declarations, 1966-1984
223 1 1966-1967
223 2 1968
223 3 1969
223 4 1970
223 5 1971
223 6 1972
223 7 1973
223 8 1974
223 9 1975-1976
223 10 1977-1978
223 11 1979-1980
223 12 1981-1982
223 13 1983-1984
Box
224 VAT Sales 1973-1977
224 1 1973
224 2 1974
224 3 1975
224 4 1976
224 5 1977
Box
225 Shipping instructions, 1976-1984
225 1 1976
225 2 1977
225 3 1978
225 4 1979
225 5 1980
225 6 1981
225 7 1982
225 8 1983
225 9 1984
Box
226 Balance sheets, Wage book
226 1 Statements of account for years ended 1965-1977
25 May 1965 - 30 Sept 1966 1 report
30 Sept 1967 - 30 Sept 1977 11 reports
Box Folder
226 2 Statements of account for years ended 1978-1981, 1983, 1985 6 reports
226 3 Statements of account Old Masters, Ltd. for years ended 1985-1988 4 reports
226 4 Statements of accounts Swiftdene, Ltd. for years ended 30 Sep 1986, 1987-1988
226 5 Employee wages book 1965-1987 1 vol
226 6 Shipping file Old Masters, Ltd. 1987-1988


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